Collection Manager / Museum Registrar
Historic Huguenot Street (HHS) is currently seeking to fill the position of Collection Manager.
The Collection Manager is responsible for all activities related to the care, maintenance, record keeping, and
administrative duties regarding HHS object collections, including ensuring compliance with museum
policies and American Alliance of Museums’ best practices of stewardship, conservation, access, and
public display. An essential member of the Curatorial/Preservation team, the Collection Manager reports
to the Director of Curatorial and Preservation Affairs and works closely in a supervisory role with the
Collections Care Assistant, interns, and volunteers. The Collection Manager also works, as needed, with
the Archivist/Librarian, Site Supervisor, Maintenance/Security Assistant, and other HHS staff.
Historic Huguenot Street is a 10-acre National Historic Landmark District in New Paltz, New York. The site
encompasses seven historic stone houses with origins in the 18th century and attendant structures, as well
as a Permanent Collection and Archives comprising over 14,000 items of furniture, decorative and
utilitarian objects, fine art, and archival documents. The HHS mission is “to preserve a unique Hudson
Valley Huguenot settlement and engage diverse audiences in the exploration of America’s multicultural
past in order to understand the historical forces that shaped America.”
• Manages the storage, safe handling, packing, and transporting of collections. Monitors
condition of object collections in storage and on display.
• Monitors climate in the historic houses and storage areas using appropriate technology (EClimate
Notebook and HOBO data loggers) and reports issues to the DCPA and to the Site
Supervisor. Works with Buildings and Grounds staff to ensure effective climate management.
• Supervises and supports the Collections Care Assistant (historic housekeeper)
concerning specialized cleaning tasks and collections upkeep, where necessary.
• Works with Collections Care Assistant and Buildings and Grounds staff in the effective
management and control of pests.
• Adheres to guidelines and best practices concerning security for all collections and display
• Plays an active role in disaster preparedness planning and response, including annual
review of the HHS plan and risk assessments, replenishment of supplies, responding (as
needed) to incidents, etc.
•Performs ongoing object collections inventory and data entry into PastPerfect Museum software and maintains hardcopy files.
•Maintains complete records for all collection items including new acquisitions and deeds of gift, deaccessions, and loans to and from individuals and institutions.
•Assists the DCPA in working with appropriate Administrative personnel to create and maintain proper records for insurance and audit purposes.
•Researches the provenance, use, and history of all objects in the collection.
•Participates in research and recommendation of items for deaccession, as appropriate.
•Assists the DCPA in managing matters relating to the Collections Committee, the Historic Preservation Committee (HPC), and the Board of Trustees. Takes meeting minutes for the Collections Committee and the HPC. Prepares reports for the committees and Board of Trustees as needed (ie. proposed gifts, deaccessions, environmental monitoring, etc.)
•Trains and supervises interns and volunteers.
•Responds to research inquiries related to the collection and provides access as needed. Handles reproduction requests.
•Performs additional tasks as assigned.
Exhibits and Furnishings
•Helps plan and develop physical and online exhibits to support programmatic goals of HHS.
•Researches and writes text related to collections for social media posts and exhibits.
•Uses Omeka for online exhibits and uploads to NYHeritage.org using CONTENTdm.
•Assists with the implementation of furnishing plans for all interpreted buildings, including installations.
•Bachelor’s degree in related field (ie. history/anthropology, art history, museum studies, etc.).
•Two or more years professional experience in a museum or historic site setting working with collections (preferred).
•Computer skills: Experience with collections management database systems (HHS uses PastPerfect) and fluency in Microsoft Office programs, especially Word and Excel. Familiarity with or ability to learn attendant programs, including Omeka (online exhibits), WordPress, and CONTENTdm (digital asset management system).
•Enthusiasm for American history, the material culture of the Hudson Valley, and HHS mission stated above.
•Strong verbal and written communication skills.
•Excellent planning and organizational skills and attention to detail. Ability to work independently and as a team, to work on multiple projects as needed, and to adhere to deadlines.
•Ability to lift 30 pounds, climb step stools/small ladders, climb stairs, and walk distance of site.
•A valid driver’s license and use of licensed vehicle for occasional transport of collections is desirable.
HOURS, SALARY, AND BENEFITS Due to COVID-19, HHS staff are currently following social distancing protocols, including working remotely when possible. Some job duties do require on-site work. This work arrangement is considered temporary and subject to change. During this time, HHS employees must adhere to the telework policy put into place in March 2020. This is a full-time non-exempt (hourly) position at $17-18 per hour. Hours are 9am-5pm, Monday through Friday with occasional evening/weekend hours for special events and deadlines. HHS offers a generous package of paid holidays, vacation, personal, and sick time, and contributes to group health insurance. Other benefits are available.
TO APPLY Applications are encouraged by March 15, 2021. Please send in a single PDF document 1) a letter of interest (discussing how your experience and knowledge relate to the responsibilities of the position described above), 2) resume, and 3) list of three references via email to:Josephine Bloodgood, HHS Director of Curatorial & Preservation Affairs firstname.lastname@example.org (no phone calls, please)